CASH Request to HO FLOW AND DETAILED PROCEDURE OF SUB POST OFFICE

IN THE SCENARIO WHEN SUB OFFICE WILL REQUEST CASH TO CASH OFFICE, FOLLOWING STEPS TO BE FOLLOWED:

 Sub office treasurer will place an indent/ document number.

 Sub office supervisor will verify that document number in his inbox.

 Workflow will move to inbox of cash office supervisor, and he will verifies it.

 Cash office treasurer will post the document by sending the cash physically to S.O.

 Sub office treasurer will acknowledge the cash received in inbox.

SUB OFFICE PART OF WORK

STEP 1: LOGON WITH TREASURER USERID, DIRECTED TO HOME SCREEN OF SAP.

 

 

ENTER THE COMMAND “FV50” IN COMMAND BAR AS SHOWN.

STEP 2: ENTER THE DOCUMENT TYPE AS “CR“ AND FILL UP THE MANDATORY FIELDS AS SHOWN AND CLICK ENTER.

DOP CASH GL ACCOUNT 4867100010	DEBIT	AMOUNT	PROFIT CENTER OF SUB   OFFICE
CASH IN TRANSIT GL ACCOUNT 4867100000	CREDIT	AMOUNT	PROFIT CENTER OF CASH OFFICE

STEP 3: TWO GREEN COLOUR RIGHT MARKS APPEAR ON THE SCREEN INDICATING THE DOCUMENT IS CORRECT, NOW CLICK ON SAVE AS COMPLETED, DOCUMENT NUMBER WILL BE GENERATED AT THE BOTTOM, WHICH SHOULD BE WRITTEN.

STEP 4: AFTER GENERATION OF DOCUMENT NUMBER, SUPERVISOR OF SUB OFFICE SHOULD THE VERIFY IT, BY GOING TO INBOX  WORKFLOW

STEP 5: DOUBLE CLICK ON THE DOCUMENT NUMBER SHOWN IN INBOX

STEP 6: CLICK ON RELEASE BOTTON ON TOP OF THE SCREEN, THE DOCUMENT WILL BE VERIFIED AND PASSED TO CASH OFFICE 
 SUPERVISOR.

CASH OFFICE PART OF WORK

STEP 1: CASH OFFICE SUPERVISOR WILL LOGON AND OPEN THE INBOX.

STEP 2: INBOX  WORK FLOW DOUBLE CLICK ON THE PARKED DOCUMENT NUMBER.

STEP 3: VERIFY THE AMOUNT AND CLICK ON “SAVE AS COMPLETED“.

STEP 4: TYPE “OK“ IN THE BOX TEXT AND CLICK ON ENTER BUTTON, DOCUMENT IS VERIFIED AND PASSED TO CASH OFFICE TREASURER.

STEP 5: CASH OFFICE TREASURER WILL LOGON AND OPEN THE INBOX  WORKFLOW AS SHOWN BELOW.

STEP 6: OPEN THE DOCUMENT NUMBER AS SHOWN BY DOUBLE CLICKING ON IT.

STEP 7: POST THE DOCUMENT AS SHOWN BELOW AND SENDS THE CASH PHYSICALLY TO SUB OFFICE, AFTER THIS STEP AMOUNT WILL BE DEDUCTED FROM CASH OFFICE PROFIT CENTER.

SUB OFFICE PART OF WORK

ACCEPTANCE OF CASH .....................

STEP 1: SUB OFFICE TREASURER WILL ACKNOWLEDGE THE CASH PHYSICALLY AND LOGON TO SAP MODULE, INBOX  WORKFLOW AS SHOWN BELOW.

STEP 2: ACKNOWLEDGE THE CASH BY DOUBLE CLICKING ON THE DOCUMENT NUMBER DISPLAYED IN INBOX.

STEP 3:CLICK ON "COMPLETE WORK ITEM".

STEP 4: WE CAN NOTICE THE AMOUNT INCREASED IN PROFIT CENTER OF SUBOFFICE.